Get a grant and go abroad


Are you a student with a disability? Do you want to go on an exchange abroad? It is possible!

Here, you can read more about the Erasmus+ programme and the grants available. Keep in mind that you are entitled to receive a special needs grant to cover your the extra expenses, you just need to follow the steps!


You already know what Erasmus is, you are excited and want to go. Keep in mind that you are entitled to receive a special needs grant to cover your extra expenses costs associated with your disability, you just need to follow the steps outlined below!

 

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Step 1: Get the standard Erasmus Plus+ grant

 

Go to the International Relation Office in your Higher Education. The staff will give you the application form and tell you about the Erasmus+ exchange programme.


 

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Step 2: Paperwork !

 

Each Higher Education Institution has its own way to proceed for the selection process and paperwork for students going on Erasmus Plus. Follow the instructions and applications given by your International Relations Office ! You should follow the application procedure and advice given by your Higher Education Institution carefully.

Please be aware that your Higher Education may not have a clue about disability, you may want to discuss the grant for students with disabilities with your Erasmus coordinator. You could also suggest that they consult this website if they require any further information about the Erasmus+ programme for students with disabilities. You can kindly mention the Erasmus Plus special needs grants and this website.


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Step 3: Evaluation

 

Once you have completed your application, you have to give it back to your International Relations Office. Then they will send your application to the National Agency for Erasmus Plus. When your Erasmus+ grant application is accepted, your International Relations Office will contact you and then you can apply for a second grant (special needs grants), which will cover the extra costs associated with your extra expenses. For this application students are usually requested to submit a quotation of expenses,cost estimation (for costs associated with their disability) and a medical certificate, etc.

You will find more information about the special need grants (per country) in the table below. This table is only for your information, all procedures should go through your International Relations Office.


 

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Step 4: Keep receipts and prepare your exchange

 

The paperwork is not easy to manage. You need to be organised and keep all receipts for expenses and reimbursements. What different procedures in each country can make the procedures process slightly more complicated is that it is different from one country to another.

 

In conclusion, the better is to contact your International Relations Office. Your Disability Office and your ESN Association may be able to help you as well !

 

You will find more information about the special need grants (per country) in the table below. This table is only for your information, all procedures should go through your International Relations Office.

 

Austria

Austria

Sonderzuschuss für Erasmus+ Teilnehmer/innen mit Behinderung oder chronischer Krankheit:
Click here

Belgium

Belgium

BELGIUM - French (AEF)

 

In the French speaking part of Belgium the procedure is as follows:

  • - The student and his/her sending institution fill out the AEF application form.
  • - The application should be sent to the National Agency by the Erasmus+ coordinator of the sending institution at the latest before 26 January 2018 (Call 2017).
  • - The National Agency is checking whether the application is receivable.
  • - If the application is receivable, a financing decision is taken. The sending institution will be informed about the decision and an amendment to the grant agreement is signed.
  • - The student should keep all supporting documents and hand them over to the sending institution.

 

BELGIUM - Dutch (EPOS)

 

In the Dutch speaking part of Belgium the procedure is as follows:

  • - The student and his/her sending institution fill out the EPOS application form.
  • - The application should be sent to the National Agency at least four weeks prior to departure of the student.
  • - The National Agency is checking whether the application is receivable.
  • - If the application is receivable, a financing decision is taken. The sending institution will be informed about the decision and an amendment to the contract is signed.
  • - The student should keep all supporting documents and hand them over to the sending institution.
  • - When submitting their final report, the sending institution also has to submit the supporting documents provided by the student.
Bulgaria

Bulgaria

As you have seen overhead, the procedure is the same in all EC countries – all students apply from their universities, you have to ask for special needs afterwards.

For students with special needs in Bulgaria, all Erasmus coordinators in all universities are relevant to inform you about the procedures for these cases. All students with disability have to inform the university for all their needs and requirements.

 

All universities have different criteria and requirements, we advise you to contact directly the Erasmus coordinators in your university. You can also find information about Bulgarian Universities here: http://www.studyinbulgaria.com/universities-bulgaria/

Croatia

Croatia

Agencija Za Mobilnost I Programe EU - Find all the information you need on the following website:
Click here

Cyprus

Cyprus

Under the Erasmus+ Programme, the European Commission aims at the inclusion of people with special needs in all the actions and activities of the Programme. The participation of students and staff with special needs in any of the actions is encouraged through the provision of further incentives. More specifically, beyond the financial support for the travel and subsistence provided for all the participant in mobility activities, people with special needs also have the opportunity to receive funding for any further expenses that may arise due to their special needs, such as expenses for an accompanying person, special equipment, special mobility requirements or special subsistence requirements etc.

 

Higher Education Institutions shall apply for such funding to the National Agency of Cyprus adding this extra budget heading in their application for Mobility Project. Consequently, interested students and staff with special needs should apply for additional funding to the Erasmus Offices of their Higher Education Institutions.

 

The same practice is followed in all fields of Erasmus+. For more information please contact the Erasmus+ Office of your University/ School/Institution/Organization for information and support.

Czech Republic

Czech Republic

All the important information is available on our website: Click here.

Denmark

Denmark

Erasmus+: Deltagelse af personer med fysisk eller psykisk funktionsnedsættelse:
Click here

Estonia

Estonia

You need to contact your school or university (you can refer to the International Relation Office) and they will apply for the special needs grant in their infocentre. They will support you with the application.

Finland

Finland

Esteettömyystuki korkeakoulujen kansainvälisissä vaihto-ohjelmissa:
Click here

Accessibility and International Student Mobility
A Check List for Exchange Students and Higher Education Institutions:
Click here

Please note that the guidelines and application forms are currently being modified. The updated guidelines & application forms will be available online in June 2016

France

France

Mobilité de l'enseignement supérieur 2015:
Click here

Demande de fonds complémentaires pour les individus en situation de handicap 2015-2016
Click here

Greece

Greece

Άτομα με ειδικές ανάγκες:
Click here

Hungary

Hungary

The official website of your National Agency for Erasmus + mentions the possibility to apply for a special need grant: http://www.tpf.hu/

The call and the application is available in the website of your school or university. The National Agency collects the links to all websites where the call is published:
Click here

Iceland

Iceland

There is not a special page for special needs grant applications, it is just indicated on the general information page for student grants that special needs grants are available.
Click here

All the 7 Higher Education Institution, who participate in the Erasmus programme in Iceland, are well aware of the special needs grant options and it has been a priority over the past years to promote this option. For more information, please contact your International Relation Office.

Ireland

Ireland

Support for Students with Special Needs-Persons with Disability:
Click here

Staff with Special Needs:
Click here

Italy

Italy

Italian Higher Education institutions that have selected students and/or staff with special needs can apply for additional grant support to the National Agency in order to cover the supplementary costs for their participation in the mobility activities. The National Agency issues two annual Calls, usually in July each year: one for mobility projects within Programme Countries (KA103) and one for mobility projects with Partner Countries (KA107).

 

The budget is allocated and distributed among Higher Education Institutions that had applied for. Grants are assigned following a formal evaluation process of the supporting documents requested by the Agency: more precisely, the medical certificate proving the physical, mental or health-related condition justifying the extra financial support, together with a letter of acceptance from the receiving institution. The process here referred to includes a financial evaluation of the eligibility of the participant’s costs. In particular, the letter of acceptance mentioned above is the key document certifying the receiving institution’s capacity to host the participant with special needs and to give the necessary support. The document is also important as it shows the Italian partner sending institution has informed the receiving one before the mobility starts.

The additional grant allocated will be a contribution based on real costs.

 

For more information on the annual Calls please refer to our website.

Contact in the National Agency: Alessandra Ceneroni ( a.ceneroni[at]indire.it )

 

Latvia

Latvia

Liechtenstein

Liechtenstein

The University of Liechtenstein is the only University in Liechtenstein with an ECHE Charta.

The international Office at the University of Liechtenstein is well informed and aware of the special needs grant options within the Erasmus+ application and project implementation.

Lithuania

Lithuania

Persons with special needs who participate in Erasmus+ Key Action 1 mobility activities may apply for an additional support.

According to Erasmus+ Programme Guide, a person with special needs is defined as potential participant whose individual physical, mental or health-related condition is such that his/her participation in the mobility activity would not be possible without extra financial support.

The application form for an additional support should be submitted to the National Agency – Education Exchanges Support Foundation no later than one month before leaving for studies, traineeship or teaching/learning assignment.

 

Application forms:

* For outgoing students and staff: click here (Paraiškų formos papildomai dotacijai → paraiškos forma LT);

* For incoming students and staff: click here (Paraiškų formos papildomai dotacijai → application form EN).

For more information, please contact you International Relations Office.

 

Luxembourg

Luxembourg

The special needs grant is included in all the grant applications. There is no specific grant applications for special needs. For more information, you can go on the website of the National Agency for Erasmus Plus or contact you International Relation Office.
http://www.anefore.lu/

Malta

Malta

Participants with special needs are encouraged to apply for additional support for their Erasmus+ mobility.

Applicants are requested to get further information from the International Offices at the various Higher Education Institutions locally who are well versed on the process. Further information can also be given from the Malta National Agency.

Norway

Norway

Making NTNU accessible:
Click here

Poland

Poland

Application for students:
Click here
See the following documents: Wniosek o dofinansowanie studenta niepełnosprawnego. Rok akademicki 2015/2016 and Warunki przyznania dofinansowania wyjazdów studentów niepełnosprawnych. Rok akademicki 2015/2016

Application for staff members:
Click here

See the following documents: Wniosek o dofinansowanie wyjazdu pracownika niepełnosprawnego and Warunki przyznania dofinansowania wyjazdów pracowników niepełnosprawnych

Portugal

Portugal

Support for Students and Staff with Special Needs- Persons with Disability:
Necessidades Especiais Critérios e Formulário - Link: http://www.erasmusmais.pt/erasmusmais/documentacao/660-criterios-e-formulario-para-nee-2016.html

Romania

Romania

Participants with special needs are encouraged to apply for additional support for their Erasmus+ mobility. Please ask for detailed information and support from the Erasmus+ Office of your University. For general information on the procedure, please check the official website of our National Agency for Erasmus+: Click here.

Slovakia

Slovakia

Call: Click here

Applications:
Click here

Slovenia

Slovenia

You will find the call 2015 here:
Click here

Please read point 3 (p.5 - general info). For the call 2016, it is available on the website http://www.erasmusplus.si

Spain

Spain

For Call 2015 (under the heading "Formularios electrónicos"):
Click here

Sweden

Sweden

Stöd för deltagare med funktionsnedsättning:
Click here

The Former Yugoslav Republic of Macedonia

The Former Yugoslav Republic of Macedonia

The Netherlands

The Netherlands

In the Netherlands all the Higher Education institutions who participate in the Erasmus+ programme are well aware of the option to apply for additional financial support in case of special need.

- The student contacts the Erasmus coordinator in his institution and applies for additional funding according to the instructions in annex 4 of the KA103 Handbook

- The Erasmus coordinator send the application to the National Agency well in advance of the exchange.

- The National Agency will assess the application and inform the home institution about the decision.

- If the application has been approved the National Agency will send an amendment to the grant agreement.

- The additional funding is based on real costs

- At the end of the exchange the Erasmus coordinator will help the student to submit a final report (including invoices and a written report).

Turkey

Turkey

The official website of your National Agency for Erasmus+ includes the information on what kind of support available for disabled students/staff (ie .how to apply for a special need grant etc.):

 

All the Higher Education Institutions, who participate in the Erasmus programme in Turkey, are well aware of the special needs grant possibilty and being a disabled person has been a priority over the past years in the selection process of Erasmus students&staff. This additional grant, however, should be requested by Sending HEIs of the student/staff who need for special needs grant . After assessing and approving the special needs support, NA amends the contract with the HEI to allocate this as extra budget. The call and the application is available in the website of the relevant university; ask at the International Relations Office at your Institution to help you with the Erasmus+ special needs support application form. For more information please contact your Institution’s International Relation Office.

United Kingdom

United Kingdom

Higher education projects:
Click here